Minimizing Bad Debt - The Proper Use Of Credit

Tristan Andrews asked:


Businesses that extend credit to their clients can be a very advantageous situation. This can attract more sales by giving clients an extra convenience.

Unfortunately, businesses can sometimes have the problem of collecting bad debts. To avoid having to collect on bad debts, it is important for a business to lessen the problem of bad debts before a problem even arises.

If a bad debt does occur there are different methods a business can implement in order to collect on bad debt.

First there are credit management strategies. A business should always state clearly the terms related to extending credit and do thorough credit checks. The business should be sure that all credit agreements are put in writing and signed. It also helps if the company maintains accurate records and makes notes on any amount of money that is due or overdue.

Credit ratings should be evaluated regularly and if practical for the company, have the client give a deposit or pre pay for any services or products. The company may even want to collect payment as a project progresses to reduce the possibility of incurring a bad debt.

A business should always have a specific practice for following up on debts. Making phone calls, visiting customers or sending polite reminders are some things that can be done.

If a bad debt still occurs after using some strategies for credit management and the company need to recover the debt, they may want to try a consultation. A business may want to contact the individual that owes a debt and come to an agreement on payment. The company can get assistance from centers such as the Community Justice Center to resolve any debt disputes.

If debt consultation is unsuccessful, a business may want to send a letter of demand to the individual or company that owes money. The letter should request that the amount due be paid by a certain date. The letter should detail the debt and warn that legal action will be taken if the debt is not paid by the date specified. A company should be sure to evaluate the situation before using legal means to collect a debt. A business may prefer to send a letter asking for payment instead of a letter of demand.

A statutory letter can also be used if the debtor does not respond to a letter of demand. This type of letter is similar to a letter of demand but it is sent out like a court document. A statutory letter lets the debtor know of impending legal action that will commence in twenty one days.

After receiving no response from a debtor, legal proceeding may than begin. A business should be aware that starting legal proceeding is the most complicated way to collect a debt. The kind of legal action taken depends on the amount of money owed. Small Claims Courts deal with debt up to $10,000 while the General Division of a local court can handle debt that is up to $40,000.

Legal proceedings can be expensive so a business should consult their local court for information on potential costs.



Writing off Bad Debt

Posted by on February 8th, 2009 No Comments

Manage your Debt

Martin Lukac asked:


You have to manage your debt in order to keep from being overwhelmed. You see, debt gets out of control very easily. That is what makes it so dangerous. It is so very tempting and easy to just live with. And before you know it, you can no longer live with it.

In the perfect world, there would be no debt. But most people must acquire some debt along the way. There are good debts and bad debts. Good debts are the debts that you can afford to pay. These are debts that give you more in return than you pay for them. For example, your reasonably priced home is an investment that can pay you more than you pay for it.

Bad debts are all those debts that you can’t afford. The average American household carries around $9,300 in credit card debt. This debt is never a good debt. You usually use it to buy things that you can’t afford otherwise. And yet, these things don’t pay you back in the long run. You can usually pay for an item in a month or two of savings — however, if you charge it, it may take you up to a year of payments.

In addition, all debt that you can’t afford is bad. Stretching into a home at the risk of your finances is not a good financial decision. Taking on debt for an education you will never use is not a good idea either. Some people do use credit cards for large items that they pay off in a few payments. They are wisely managing their credit with very little in payment in interest. However, these people are very few. Most people have to face the fact that credit card debt gets out of control very easily.

The first thing you have to do is to manage your spending. If you don’t spend, you don’t owe. Most people spend thousands of dollars a year on little things that they don’t realize they are buying.

Ever look in your wallet and try to recall where your money went so fast. You need to start by tracking your spending for a month. Write down everything you spend. Keep receipts for all purchases to make this process easier.

Sit down and see where your money is going and where you can cut back. If you can cut out $20 a week, you could have $980 less debt by the end of the year.

Many advisors will tell you to pay the smallest debts first. This costs you a lot of money in interest payments. You should always pay off the highest interest rate debts first. Make a list of your debts, from highest to lowest interest rates. Start at the top and work your way down.

You can definitely save your mortgage for the last thing you pay off. As this is a good debt, you can wait until the rest of your debts are paid off and you have an emergency savings account established. There is nothing greater than only owing on your mortgage. And when you pay it off, you can truly celebrate being out of debt.

The key to paying off your debt is to pay as much as possible. You shouldn’t only make the monthly payment, it will take you forever to pay it off. And it will cost you much more than it should. Even an extra $10 a month on a $5,000 credit card balance at 18% interest can save you $4850 in interest and 262 months of payments.



Writing Off Bad Debt

Posted by on February 4th, 2009 No Comments

Keys To Overcoming Bad Debt Management

Geoff Hibbert asked:


Many people think debt consolidation is the answer to all their financial problems. Just think… you get one loan to pay off all your debts. Then, you only have to deal with one company and one payment. You have to admit, it sounds very good. But not necessarily a key to ending bad debt management.

Getting a debt consolidation loan will not always resolve existing financial problems until or unless one learns how to manage debts properly. Bad debt management can get out of control. It can become additive just like drugs or alcohol. Often, bad debt mismanagement occurs because of lack of understanding. Good debt management advice is therefore essential to recovery

Some blame easy credit as the source of their problems. Although it is easy to obtain easy credit, that does not determine how people choose to spend their money. Financial responsibility and accountability is the path to a debt free life.

Bankruptcy causes more stress, wipes out your credit and haunts you for years to come. With determination, education and application of correct money principles, you can regain control of your financial life and quickly get on the road to a debt free life.

Five debt management keys to success managing ones debt are critical. Debt management teaches you how to handle your personal finances. Here are five important principles to use in learning how to best manage your finances.

Key 1 to overcomming bad debt management

Meet with a good debt management counselorsometimes we cant see the forest for the trees. This idea is particularly true with respect to our personal finances. Getting an outside, objective view of your current financial status is very important.

A good debt management counselor will review your current financial circumstances and help you develop a plan to pay off your debts. You can expect honest and frank feedback. Anything less would not help you.

Your relationship with a debt counselor is important. If you feel at ease in talking, youre more likely to openly discuss your needs and personal problems. However, keep in mind that you probably wont like everything you hear. Nevertheless, when you know he/she has your best interest at heart, youre more likely to follow the advice you get.

You should talk with several different counselors. Learn as much as you can. Find someone that really listens. If possible, talk with someone that has worked with the counselor. Get information on what the counselor has done to help other people. Dont be afraid to ask specific questions: What will the counselor will do? What will you be expected to do? How much it will cost? How long will it take?

Once youve found a good debt management counselor with a proven track record, commit yourself to listening to and applying the advice you receive.

Key 2 to overcomming bad debt management

Make debt reduction as a priority every debt is different. You have different amounts to pay. The interest rates vary. It may not make any difference on how you decide to tackle your debt. The most important point is that you focus on paying off your debt.

Once youve gotten some good advice from a debt management counselor, together you can determine the best way to pay off your debts. You should feel good about your financial plan. Each time you pay off a debt, you will feel better. Each time you pay a debt, you are one step closer to financial freedom.

Make paying off your debts the biggest priority and you will soon be on the road to a debt free life.

Key 3 to overcomming bad debt management

Follow your budget plan one major key to success in debt management is establishing and following a budget. Your budget should allow you enough money to pay your debts and still have your necessary living expenses. The closer you follow your budget, the more likely you will succeed in becoming debt free.

Success comes by consistently paying your debts. If you pay your debts first, then you know exactly how much money you have to live on.

Be sure to record and document each transaction. It doesnt matter what method you use to keep track of your payments. You can write them in a checkbook ledger, put money in envelopes for each budget category or enter each transaction into a computer program. The real key is to know exactly how much you spend in each of your allocated budget categories. When youve spent all the money for a given category, youre done for the month.

Key 4 to overcomming bad debt management

Tear up all your credit cards one of the biggest reasons people accumulate so much debt is the use of credit cards. Its easy to charge something. You dont have to pay cash. Its like the old saying ‘Out of sight, Out of mind’. If you dont see the money going out, youre not as aware of you spending.

Your debt management counselor has many more resources than you do. They can make financial arrangements with your creditors to lower your payments and interest rate. In most cases, you will have to agree not to accumulate any more debt.

Tearing up your credit cards takes away the temptation to increase your debt. Its easy to say something doesnt cost that much, so a little charge here and there wont hurt. Dont deceive yourself. Thats how people get into financial problems in the first place… Get rid of the credit cards. Pay cash or pay nothing.

Key 5 to overcomming bad debt management

Become more conscious of your expenditures when you become acutely aware of where your money goes, you can begin to reduce or eliminate unnecessary expenditures. Youll begin to develop new and improved spending habits. Ask yourself. What is my most expensive bill? Is it heating? Is it air conditioning? Is it water?

Next, become aware of what you do each day. Do you leave the lights on when you leave a room? What do you do when you leave the house for several hours? You may think that turning down the heat or turning up the air doesnt save much. That is true. Nevertheless, if you do it everyday, those little savings begin to add up. Just think of it as your personal savings plan. The less you pay, the more you have to spend in other places.

Small expenditure reductions over time add up to big savings. Become more conscious of where your money is going.

Learning and applying good debt management skills will make all the difference in your life. Once you have paid off your debts, youll be in total control again. Youll never want to repeat the experience again. Say goodbye to bad debt management forever.



Writing Off Bad Debt

Posted by on February 3rd, 2009 No Comments

End Your Bad Debt

Willie Armit asked:


 

This article should give debtors a chance to look at their fianancial position and help put their debt in order.

If you’re in debt, it’s time to face up to it. Denial is the worst thing you can do. You need to open your mail, contact your creditors, reduce your outgoings and start balancing the books.

 

Debtors struggle to pay back almost all the monies they owe on credit cards. Debt collectors might get involved in recovering part of the debt, people get worried about court action.

Opening another bank account can ensure you have enough money to live off, but you might still struggle to pay back the money you owe.

It is important that you start by looking at your debt situation as a whole.

There is no point making arrangements to pay one of your creditors without dealing with all the other debts you have too.

You could start by working out a personal budget.

You should list your monthly income from all sources and the ordinary essential monthly outgoings you need to pay to keep the roof over your head.

The budget list might include mortgage or rent, fuel, council tax, water, telephone, TV licence, insurance, housekeeping, clothes, travel and son on.

Do not include the payments you are supposed to make on any unsecured credit such as personal loans, overdrafts and credit cards at this stage.

The aim of the personal budget is to see what you have left over after all your essential outgoings have been met.

This figure represents the available income that you can realistically afford to use to pay your unsecured creditors.

MAKING AN OFFER

You can then work out how much to offer to pay each of your creditors on a monthly basis so they each get a share of your available income. The fairest way of doing this is to make offers on a pro rata basis.

 FREE DEBT ADVISE

 

National Debtline: Free confidential helpline to those in debt

Consumer Credit Counselling Service: The service offers free advice and information to those affected by debt.

Citizens Advice: You can find out details of your local CAB by using the website’s online directory or by looking up its local offices in your telephone directory.

MAKE A LIST OF DEBT CONTACTS

You can either make offers to your creditors yourself by writing to them with a copy of your personal budget.

Alternatively you may be able to get a free debt management plan which enables you to make one payment a month which is divided up amongst your creditors for you.

Make sure you pay all your essential outgoings first, and avoid any debt management company that charges you fees to set up a debt management plan.

You cannot force a creditor to accept an offer of payment. But if they can see that you have worked out a reasonable budget plan, and each creditor is getting a fair share of the money available, they are likely to accept.

Ask them to freeze any interest to stop the debt growing even bigger.

COURT ACTION

If the creditor takes you to county court, you can offer to pay the debt off - in instalments you can afford - by filling in the forms the court will send you.

All creditors and debt collection agencies have to follow the Office of Fair Trading (OFT) debt collection guidance.

This includes “putting pressure on debtors or third parties is considered to be oppressive.”

You can complain to the debt collection agency and your local trading standards department and to the OFT. The guidance is on the OFT’s website.

ACTION

Move your wages into a new bank account.

This means you have control over your finances.

It is a good idea to choose an “instant access” type account with no overdraft or cheque facility. A list of these can be found on the Financial Services Authority website. The overdraft can be included with your other credit debts when offers of payment are made.

It is very important that you start by looking at your debt situation as a whole.

There is no point making arrangements to pay one of your creditors without dealing with all the other debts you have too.

Above all Never Panic. There’s a debt repayment option that will work for you, but be sure to get expert advice that will be impartial and enable you to take control. Ideally use credit sparingly and don’t let it get a habit. If it does, get advice and help, fast.

I hope this brief introduction into personal debt has helped you and you can start taking control of your financies.

“Thank you” for taking part in this debt article. Please make sure you check out and take action on your debt circumstances.

Thank you for reading and I hope you have found this article interesting & decide to get moving and get out of debt sooner rather than later. It’s hard but rewarding and will save you a lot of money.

I look forward to receiving all the interesting comments you send, I shall endeavor to reply to them all.

For further information on getting out of debt please go to 1 of the links below:

Thanks again for taking the time to look over this Debt report.



writing off bad debt

Posted by on February 1st, 2009 No Comments

Bad Debt Loans: Act to Okay your Credit

Robert Langdon asked:


What appears on your credit report that is unflattering is bad. It contains missing a credit car payment, defaulting on a previous loan, filing for bankruptcy in the past, or not paying your taxes. Other tagging includes IVAs, CCJs, perhaps for non payment of spousal or child support or any collection activity. Altogether the fund owed to personal purposes which are determined to be uncollectible is called bad debt. To get rid of it is important and for that you have financial provisions of Bad Debt Loans. These money facilitators help turn you future.

It is all in all a financial technique to fight away from your liabilities. Through the processing, a debt elimination plan is charted out. For this sketch, you have with a financial expert. You can search a financial expert for this cause. There are many such experts available across the money market. They help calculating your dues in an organised manner. After that, you selected counselor visits your creditors whom have you owed money. There he negotiates about your repayment terms.

In the meantime, once your repayment term is rescheduled, you problem would start solving itself. Thereafter, a single monthly repayment scheme is prepared. With the effect, you have to write a cheque each month for. That is all you are required to be done to fight away from your debt-devil.

For all that, there is galaxy of loan providers available online and offline. However, processing online carries a good business. Online method is simple and convenient. It saves time and energy of the applicants.

Further for better financial feasibility, you can have choices in between bad debt loans. These loans are secured as well as unsecured in nature. Obtaining secured format means you have to arrange security as collateral. Collateral can be any worth asset from your home to real estate. To the contrary, the unsecured format of securing finance which is kept devoid of pledging placing. That is why a great influx of borrowers in general and tenants in particular about considering for this form of money provision. Both the options help you out to okay your credit.



Writing off Bad Debt

Posted by on January 31st, 2009 No Comments

Bad Debt Management-stop Drowning in Debt

Alec Recce asked:


In the journey called life we have various needs and fulfilling them asks for money. Sometimes when we don’t have enough money we go for securing monetary assistance from the financial market. But later we discover that due to some unfortunate happenings we are out of control over repayment of those loans and interest rate keeps on increasing, and worsen these our credit goes on decline. In such situations bad debt management comes as our savior. Bad debt management is basically concerned with fast and easy debt repayment. Bad debt management freezes the interest charges. This ensures that ours debt does not go out of hand. Bad debt management dose not handle secure debts, it only help in chalking out plan to make condensed payment to creditors.

Things to do before going for debt management help

In market there are various plans which claim for bad debt management , but before opting for those we must first, truly acknowledge our need and help managing our debts. We need to decide that it’s time to take back our life and take control of our personal debts. We must figure out exactly how much we owe. It is best to write down all our financial debts. Next we must write down our monthly income and what percentage of income is required for monthly repayment of debt.

Places to look for bad debt management

Once we’ve completed the tasks above, we are ready to talk to someone about getting help with our personal debt management. We’ll need to check out and compare several companies dealing with bad debt management. The best way is to go online. Almost all the debt management companies have there own websites, so browsing and comparing various companies will help us to find the best suited management company. Going online also helps us in saving lots of our precious time and physical exertion.

Once we’ve talked with a professional about our debts, we will be given a road map or plan to pay off our debts. We should know exactly how long it will take to pay off our debt and exactly how much to pay each month. By consistently following our plan, we can regain control of our life and finances.



Writing off Bad Debt

Posted by on January 31st, 2009 No Comments

How to Fight Unfair Debt Collection Tactics

Jay Peters asked:


You’ve just sat down for dinner with the family and the phone rings. A debt collector, hassling you again. Isn’t there a law?

In fact, there are laws, both state and federal. But they don’t prohibit debt collection companies from calling you at dinnertime. A debt collector can’t threaten or harass you, contact you at “inconvenient times or places,” or tell others about your debt. Here’s how you can fight unfair debt collection tactics, and stop your dinner from going cold.

Stop answering the phone. This is not as easy to do as it sounds. Our brains are wired to pick up the phone when it rings, but with a little determination you can overcome that feeling.

If you must talk to the collection agency on the phone, record your conversations. (Be sure and check your state laws on phone call recording.) They may say something that violates a law. For example, they cannot use profane language, claim to be a lawyer when they’re not, or imply that you have committed a crime and may be arrested.

You can stop a debt collector from contacting you, but you have to do it in writing. Send them a debt dispute letter, in which you tell them to stop contacting you, and that you also dispute the validity of the debt. Send the letter certified mail so you receive confirmation of receipt by the collector, and keep that for your records. Of course, this doesn’t make the debt go away; you can still be sued by the collection agency or your original creditor. But at least you can finish dinner in peace.

Within a week after you are first contacted, the collector must send you a written notice stating how much you owe and to whom. The notice should also tell you what action you can take if you believe that you don’t owe the money. If you respond to the notice, do so in writing, and keep all copies of the correspondence. If you create a file with your written correspondence and a log of your telephone calls, you may be able to claim harassment under a federal or state law.

Why are you being contacted by some company you’ve never heard of before? It may mean that one of your creditors has not received payment from you for several months. That bad debt was then turned over to the collection company. The collection companies operate in a variety of ways; some “buy” your debt for less than you owe, some work for a percentage of the money they collect, while others may be an in-house division of your original creditor. If the bad debt is truly yours, it might be time to negotiate a payment schedule with the collection company, and enjoy your family dinners again.

A much worse explanation for the calls from the collection company may be that you are the victim of identity theft. An impostor may have used your financial information to hijack your credit, open new accounts, and run up huge bills. If you believe that ID theft is the reason, it is imperative that you respond, in writing, to the debt collection company and get them to investigate immediately.



Writing off Bad Debt

Posted by on January 28th, 2009 No Comments

Is There Such a Thing As Good Debt?

Joseph Kenny asked:


In the United States, it is said that there is hardly anybody who does not have any debt. Personal debt is increasing in leaps and bounds. One can easily get a credit card with a tempting discount. Initially credit card issuers used to chose customers who are sound customers capable of repaying their debts. These days the same issuers are looking for customers who will be slow in repayment so that the issuer can charge them heavy interest rate and reap a stupendous amount annually.

But, debt cannot be termed as totally bad . Debt if properly managed and handled can turn good also and can be beneficial in building wealth and security. Experts in these line opines that it all matters what you buy in lieu of the debt taken. When you buy something, the value of which goes down, it is certainly a bad debt. But, if it is reverse, the debt is good. Saying that a good debt produces money and bad debt costs money can easily sum it up. Debt for buying a home that gains equity and increases in value is a good debt. Mortgage provides tax advantage and write-off of interests. It is certainly is a plus in buying a home. It is not only a shelter, the value perpetually increases and gives one a sure way to get his money’s worth.

Many advisers are unanimous in saying that debts that are tax deductible and debts that increases your wealth are good debts. Examples like buying a home or refinancing to get rid of excessive debts are a good use of credit. Similarly, debts for buying high return stocks, bonds or similar investments are worth taking.Let us summarize some of the good debts :

Student Loans:

These type of loan comes on the top of the good debts loan. These are always a wise investment with low interest rate and high rate of return since most college graduates normally earn over a million dollars in their lifetime. Further, education is always priceless, taking a debt for the education is never a mistake. Some people think it is advisable to take government loan first and then low interest private loans , next to take scholarships and grants if available and lastly go for student loans.

Mortgage Loans:

Investment in a home or property is good by taking a debt for doing so. The value of property rises over the years so even with interest on your home loan can still fetch back your money with little extra. But one point to note, one should not be lured to take long term home loans which makes you pay so to say ‘interest only’ payments on your home loan since it merely holding off paying the principal amount of the loan which is the larger chunk off the debt .

Employees Stock Purchase Plans

Some companies offer their employees discounted stock options investment plans. This is also to be termed as a good debt because the company is offering money up front as a loan to the employee to buy stocks at a discount. The employee pay interest interest fee a monthly amount towards the debt while contribute additional amount to help stock fund grow. Also, some may go for traditional investment plan where a set amount is deducted from paycheck and invested for the purchase of stocks which gives them a good return in due course at an opportune time.



Writing off Bad Debt

Posted by on January 28th, 2009 No Comments

Good Debt and Bad Debt

Martin Lukac asked:


There is hardly an adult in the United States that doesn’t have any debt. The amount of personal debt is increasing. It may be because credit has become so easy to obtain. Everywhere you go, you are offered a credit card and a 10% discount. It can be so tempting.

Credit card issuers used to look for good, solid customers who could repay their debts. Today, however, many card issuers are looking for those who will be slow in repayment and charge a large amount. That way, the issuer makes 18-30% interest a year on the account.

Debt can’t be just lumped into a category as bad. Not all is good, but not all is bad. When used correctly, debt can be beneficial in building wealth and security. CEO David Bach of Finish Rich, Inc. says that it’s what you buy that makes the difference. “When you buy something that goes down in value immediately, that’s bad debt,” he explains.

The difference is that good debt produces money, while bad debt just costs money. If you go into debt buying a home that will gain equity and increase in value, that’s good debt. A mortgage provides you with tax advantages and interest write offs. And you have a place to live while your money is working for you.

Home values over the last thirty years have increased an average of 6.5% a year. When you buy a home, the chances of it appreciating are good. Many advisors highly suggest home ownership as the only way to go.

“The fastest way to wealth in America is buying where you live,” says Bach. “The average renter has a median worth of $4,000, and the average homeowner has a median net worth over $150,000.”

Many advisors say that debts that are tax-deductible and debts that increase wealth are good debts. Buying a home or refinancing to get rid of excessive debts is a good use of your credit. So is generating debt to buy high-return stocks, bonds and other investments.

Bad debt is when you use credit to purchase disposable items or durable goods using high interest credit cards. If you don’t pay the balance in full each month, the debt may become overwhelming.

By using your card instead of cash, you can really lose track of how much you are spending. When the bill comes, you may be surprised. If you don’t pay the total balance, the additional interest charges make the item cost more. If you charge something that is on sale and then aren’t able to pay the balance off, you didn’t get such a great deal. You may pay for the item several times over.

Every month that you only make a partial payment on your credit card results in interest charges. The item you purchased continues to lose value, while the amount you pay continues to increase.

For example, when you purchase clothes, the moment you walk out the door they depreciate by at least 50%. But if you borrowed to pay for them, you will not only pay their original value, but also the added interest rate.

Unsecured debt, such as credit cards, can affect your credit rating. You shouldn’t have more than 20% of your annual income going towards your unsecured debt. It will look bad on your credit report, regardless of you payment history.

According to Michael Hirsch of LowerMyBills your unsecured debt could result in higher interest rates all around. “The recommended debt-to-income ratio is under 15 % to help you qualify for the lowest interest rates possible when extending your credit to buy a home or car,” he says.

If something doesn’t go up in value, and you don’t have the cash to pay for it - then you just can’t afford it.

Many people will open store credit cards just to get the 10-20% discount off of the first purchase. That savings is actually not what it seems. The high interest rate can eat up the entire savings, plus more even.

While most of us have to have automobiles, many people buy more car than they can afford. It is easy to shop for the payment you can afford instead of the overall amount. Many people can afford to buy a car, but not the car that they aspire to. The financing on a car is often quite high considering it begins to lose value the minute it leaves the lot.

For many people, a car loan is the first loan taken out. While it used to make sense to borrow for a car with a 6% and invest your cash in an account that yields 10%, the market has changed over the years.

Most people have an approximately $8,400 in credit card debt. This is accredited to the lack of financial education available. Most people don’t realize how credit cards are affecting the way that they live. Paying more for less doesn’t make financial sense.



Writing Off Bad Debt

Posted by on January 28th, 2009 No Comments

Writing Good Debt Collection Letters

Tristan Andrews asked:


One of the reasons why a debt goes beyond recovery stage is failure on the part of the creditor to contact the debtor periodically and demand repayment of the debt. It may be due to failure to communicate or improper communication. This article gives some tips on how to write good debt recovery letters.

The first notice to a debtor regarding an overdue debt should not appear to be a debt recovery letter. It should be written in a friendly fashion, just a gentle reminder, without offending the reader. It is possible that the debtor had failed to keep up the commitment due to sheer oversight after all. If no reply is received for the first letter, the second should follow a week later mentioning the details of the overdue amount and requesting payment. You may gently ask if the client is facing any problem for making the payment.

The third letter in the third week should be more persuasive and it should quote any written agreement like an invoice and explain how the delay in payment is affecting your business and your cash flow. If no reply is received even after the lapse of a week, the fourth reminder should state plainly that it would be the last letter with a deadline of a week before the matter is handed over to recovery agents. You may attach a copy of the invoice or any other written proof.

Finally after the lapse of 4 weeks, if there is no response, you may refer the matter to a debt recovery agent after ensuring that the contact address of the debtor is correct. Letters should preferably be followed by telephone calls directly to the person concerned, if possible. You may also take the help of outside agencies for writing debt recovery letters if you don’t have the time to do it.

You should not fail to contact the debtor on the first instance of the debt falling overdue. More the elapse of time, lesser is the chance of recovering the debt. The reminders should be sent once a week. Email reminders are not treated in the same way as those sent on paper by some people. Emails may fail to get noticed if there are too many of them, occasionally they may fail to reach the addressee. Hence if there is no response to repeated email reminders, they should be followed by paper reminders. Digitally signed emails have better legal sanctity then ones without signature and they can be retained as evidence in case of dispute later.



writing off bad debt

Posted by on January 27th, 2009 No Comments